Administrative Project Manager
Professional - Non IT
Reston ,  VA Direct Hire Apr 4, 2024
Employment Enterprises, Inc. is working with one of the first national charitable consulting and management firms in the United States. They partner with philanthropic organizations to enable them to have the greatest impact on communities and causes. They are seeking an Administrative Project Manager who will directly support the Management and Consulting line of business. This is a direct hire position located in Reston Virginia. The target salary is $60,000.00-$65,000.00 per year.

Administrative Project Manager Responsibilities:
  • Assisting client service teams with executing grant due diligence, grant disbursements, grant closeout, and updating the company’s grant database throughout the process.
  • Tracking all incoming donations, entering data into company databases, and sending year-end tax receipt letters.
  • Reviewing and entering bank statement asset values into company databases monthly.
  • Detailed data entry and database management ensuring all information is accurately recorded in company databases.
  • Overseeing preparation and filing of organizational annual reports to state authorities and drafting, processing, and maintaining board meeting minutes.
  • Lead and/or manage the invoicing process and ensure each client service team receives an accurate and timely invoice each quarter.
  • Manage and continuously look to improve key processes to increase accuracy, speed, and reduce any redundancy or waste.
  • Develop and manage a task workflow for the team to have visibility and track the status of all tasks/projects.
  • Managing multiple tasks for various clients simultaneously and prioritizing and completing tasks in a timely manner.
  • Record keeping/document management and organization.
  • Maintaining client and company confidentiality.
  • Conducting administrative tasks that ensure clients’ charitable organizations remain compliant with all federal and state laws, regulations, and policies.
  • Oversee other duties as may reasonably be required from time to time.
Administrative Project Manager Qualifications:
  • Bachelor's degree preferred.
  • Previous experience in management consulting, accounting, paralegal, business, or related area a plus.
  • Demonstrated ability to exercise initiative and lead projects to successful conclusion.
  • Strong analytical skills. Must be data-driven with a high degree of attention to detail.
  • Presence and poise to communicate with peers, clients, attorneys, accountants, and financial advisors.
  • Proven ability to gain confidence of supervisors to work autonomously and ethically and in the best interest of clients and the company.
  • Self-driven task manager who takes personal accountability and pride in getting the job done right the first time.
  • Ability to thrive in sometimes ambiguous, small office environment; highly self-motivated.
  • Exceptional listening, verbal, and written communication skills.
  • A selfless team player with the confidence to lead with quiet humility.
  • A professional demeanor to engage with team members and external stakeholders.
  • Interpersonal skills to communicate and understand client and team member requests.
  • Proficiency in MS Office programs a must (Excel, Word, and PowerPoint).
What we offer:
  • Competitive salary
  • Uncapped bonus potential
  • Health, dental, and vision benefits
  • Retirement benefits
  • Other fringe benefits

“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”