Payroll and AP Administrator
Administrative / Office
Laurel ,  MD Contract Apr 4, 2024
Employment Enterprises is currently working with a client that has been specializing in paving and repairing commercial and multi-residential parking lots. That means our entire team and tool set is focused on paving the best parking lots anywhere. We offer a variety of paving and related services for your parking lot needs, from asphalt to quality assurance. We are searching for a Payroll and AP Administrator. This is a full-time position located in Laurel, Maryland. With an hourly pay rate of $25.00.

Payroll and AP Administrator Responsibilities:
  • Manage and monitor all accounts payable using NetSuite. 
  • Handle accounts payable for separate entities and vendors. 
  • In conjunction with the Controller, analyze and improve workflow processes. 
  • Maintain consistent accounting policies, practices, and procedures across all programs, upholding federal, state, and local legal standards. 
  • Ensure bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures.  
  • Process due invoices for payment. 
  • Compare purchase orders, prices, terms of payment and other changes.  
  • Process payments from customers and make deposits. 
  • Other duties as assigned. 
  • Check time sheets for accuracy. 
  • Entering data into the HRIS system. 
  • Handle direct deposit requests and data. 
  • Process payroll for distribution. 
  • Process wage garnishments. 
  • Making adjusting in pay, for bonuses, commissions, and employee expenses.  
  • Ensure that company level processes and deadlines for timekeeping, deductions, and payroll processing are met, ensuring high-quality customer service is delivered to every associate. 
  • Directly process, multi-state payroll, with a high degree of excellence. 
  • Directly complete, certified payroll in compliance with contract requirements.   
  • Check and audit payrolls to ensure compliance with applicable Federal, State, and local laws. 
  • Provide high-quality customer service through clear, timely communication that makes payroll and benefit information understandable and accessible to every associate. 
  • Ensure benefit deductions are accurate and collect missed deductions as appropriate. 
  • Ensure 401k deductions and administrative processes are followed in accordance with plan documents.  
  • Facilitate unemployment insurance claims on behalf of the employer and in support of employees. 
  • Other duties as assigned.  
Payroll and AP Administrator Qualifications:
  • Bachelor’s degree, or equivalent combination of education and experience required.
  • A minimum of 3 years of directly related accounting experience in a construction or manufacturing environment performing duties as detailed required.
  • Advanced proficiency in MS Office products including Outlook, Word, Excel, PowerPoint, etc.
  • Direct experience with NetSuite preferred. 
  • Direct experience with Paycor software for payroll a plus, experience using payroll and HRIS systems required.   
  • Experience processing payroll required, with multi-state payroll experience preferred. 
  • Experience managing and submitting certified payroll and owning related processes preferred.
  • Bi-lingual Spanish speaker a plus.
What we offer:
  • 401K retirement plan after one year of employment.
  • Medical and dental benefits.
  • Flex spending account.
  • Credit Union Membership.
  • Working Advantage Employee Discount Program.
  • Voluntary Supplemental Insurance.
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”