Executive Assistant
Administrative / Office
Bethesda MD Direct Hire Sep 12, 2022

Employment Enterprises, Inc. is supporting one of the largest personnel security services firms in the country. We are searching for an Executive Assistant to assist the Senior Vice President of Corporate Operations. You will be responsible for handling and completing multiple projects, along with other assignments.

Executive Assistant Responsibilities:

  • Maintain Senior Vice President of Corporate Operations calendar and schedule meetings, events, conferences and teleconferences
  • Arrange & coordinate travel arrangements to include flight, car and hotel reservations
  • Assist Senior Vice President of Corporate Operations by reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information and initiating telecommunications.
  • Proof-read, edit, and revise documents, contracts, and agreements.
  • Maintain management employees’ files.
  • Attend meetings on behalf of Senior Vice President of Corporate Operations to ascertain and relay pertinent information.
  • Create spreadsheets, PowerPoint presentations and documents for internal and external stakeholders.
  • Review and approve electronic equipment requests for various departments
  • Respond to potential new business inquiries as the first point of contact.
  • Complete projects in a timely manner.
  • Prepare reports by collecting and analyzing information.
  • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensure operation of equipment by completing simple preventive maintenance requirements, following manufacturer's instructions, troubleshooting malfunctions and submitting IT work tickets.
  • Maintain professional and technical knowledge.
  • Assist with and organize company social events.

Executive Assistant Qualifications:

  • Excellent verbal and written communication skills.
  • Time management skills and project management experience.
  • Must be highly proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook).
  • 3+ years of experience providing administrative support for senior management.
  • Extremely professional appearance and demeanor.
  • Bachelor’s degree preferred.

What we offer:

  • 401(k) retirement plan
  • Medical and dental benefits for qualifying professionals
  • Flex spending account
  • Credit Union Membership
  • Voluntary Supplemental Insurance

 

“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”