Administrative Assistant
Administrative / Office
Fairfax VA Contract Sep 14, 2022

Employment Enterprises, Inc. is working with a local government in Northern Virginia. We are searching for an Administrative Assistant with proven experience of responsible clerical experience. This position is responsible for administrative and office management work assignments which affect the efficacy of work processes carried out by others.

Administrative Assistant Responsibilities:

  • Answers phone calls and emails to explain departmental policy/procedure but does not interpret them
  • Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations.
  • Logs in mail and faxes and distributes to appropriate staff
  • Performs data entry with some knowledge of department/work unit/program
  • Manipulates screens for additional entries
  • Generates routine reports
  • Creates simple spreadsheets and maintains databases
  • Compiles routine factual/numerical reports using readily available information
  • Reviews initial eligibility documents from homebuyer applicants for completeness and missing information
  • Completes data entry of applicant information into the database.
  • Scans documents into the database, as required
  • Prepares form letters and emails to applicants regarding the status of their applications
  • Archives outdated records using required forms
  • Organizes and maintains applicant files following standard checklists

Administrative Assistant Qualifications:

  • Experience with non-profit or government-provided affordable homeownership programs;
  • Customer service experience with diverse populations, including low-income families; and
  • Experience with eligibility determinations in a support role
  • Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).
  • Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
  • Basic skills in the use of Microsoft Word
  • Basic math skills
  • Basic skills in the use of applicable Microsoft Office Suite software
  • Ability to write simple documents
  • Ability to process and integrate complex data
  • Ability to establish and maintain effective working relationships with both external and internal contacts
  • Ability to maintain client record confidentiality

What we offer:

  • 401(k) retirement plan
  • Medical and dental benefits for qualifying professionals
  • Flex spending account
  • Credit Union Membership
  • Voluntary Supplemental Insurance

 

“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”