Employment Enterprises, Inc. is working with a faith-based nonprofit part of the Washington, D.C. metropolitan area. We are searching for a Jr. Accountant Bookkeeper to join the small team. You will be required to coordinate work with the synagogue accounting outsourcing firm and support members who have questions regarding their membership accounts. You’ll act as the liaison between office and staff to Kesef Accounting Services and a point of contact for members. Jr. Accountant Bookkeeper Responsibilities: Process Invoices for Payment
Print
Code with correct GL
Scan batch of invoices at the end of each day
Send email to Kesef Accounting Services with coded invoices attached
Follow Up on All Submitted Invoices
Check FIS and SAFE to ensure invoices were approved and paid
Mark each paid invoice with check number date and Job ID
File each paid invoice in accounts payable file
Daily Billing Summary
Complete Daily Billing summary daily as needed
The daily billing summary is an Excel spreadsheet, listing all financial member requests to be charged on account, all account adjustments and to inform Kesef to re-code to a correct account
Send billing summary to KESEF for processing
After 7 days, check ShulCloud to ensure all adjustments were made correctly.
Process Credit Card Receipts
Print or copy receipts from some staff member cards (office manager and facility manager)
Code with correct GL
Scan receipts at the end of each day
Send email to receipts email address
Monitor all Company Credit Cards and Assist in Monthly Reconciliation
Reconciliation Report from Kesef on or around the 20th of the month
Check for any missing receipts not submitted to receipts email address
Code all expenditures that did not have codes submitted
Follow up with cardholders for any missing receipts (see Credit Card Agreement)
Send completed reconciliation report to Kesef
Incoming Cash
All checks received directly from members or mailed in goes to Office Manager
All CASH from fundraisers, events or the Youth Center comes direct to accounting administrator
Count cash, prepare deposit and take deposit to bank
Petty Cash
Petty Cash $500 starting balance
Log all receipts in Petty Cash journal
Reimburse employees for expenditures under $40
Gather receipts and log and submit to KESEF when $150 remains
Payroll
All administration and changes to employee files ex: address, tax changes, and/or direct deposit information
Communicate information concerning questions or issues with payroll between Paychex and employee
Confirm employee hours in Paychex
Follow up with department manager to ensure time entry is correct
Update the payroll spreadsheet with all hours, wages and any other information EX: PTO, additional wages, and/or deductions to pay
Email spreadsheet to Payroll contact
Cross check all hours and information have been entered correctly
Jr. Accountant Bookkeeper Qualifications:
Working knowledge of Microsoft Software Suite (eg. Word, Excel, PowerPoint required)
Experience using QuickBooks and ShulCloud is desired but not required.
What we offer:
401(k) retirement plan
Medical and dental benefits for qualifying professionals
Flex spending account
Credit Union Membership
Voluntary Supplemental Insurance
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”
