Employment Enterprises, Inc. is currently working with one of the world’s largest scientific organizations that is a leader in providing academic and career resources, industry news, and scientific publications. We are searching for an Administrative Assistant to provide administrative assistance to the Digital Transformation team related to the responsibilities described below. You’ll interact with staff and contractors within the Digital Transformation team, the business units supported, and CAS departments supporting the operations of the group. Administrative Assistant Responsibilities:
Provides administrative support to ensure efficient operation of the team
Support the team by performing tasks related to organization and strong communication
Supports invoice processing, creation of vouchers, and submission of requisitions
Assists with month-end close process for timesheet and finance information
Provides administrative support for Digital Transformation team, including entry of expense reports in Chrome River
Assists with scheduling meetings and reserving conference rooms
Responsible for editing existing and creating new process documents
Supports the preparation of meeting materials
Enters requests in support of on-boarding and separation processes
Coordinates and enters catering requests and break area resupply orders
Assists with planning and setup of group events
Completes other duties as assigned
Time Tracker administration
Resource administration
Records management
Administrative Assistant Qualifications:
High school diploma or equivalent education required
3 years of administrative assistant experience preferred
High attention to detail and ability to balance multiple priorities
Strong organizational skills
Excellent oral and written communication skills
Knowledge of appropriate software including Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat
Ability to maintain confidentiality and work with sensitive records and information
What we offer:
401(k) retirement plan
Medical and dental benefits for qualifying professionals
Flex spending account
Credit Union Membership
Voluntary Supplemental Insurance
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”
