Employment Enterprises, Inc. is currently working with a government entity that supplies a variety of funds for services and programs in our local area. We are searching for a Finance Specialist. You will manage and execute the Division’s grant operations by reviewing reports, being a liaison for purchases and other managers, and more.
Finance Specialist Responsibilities:
Implement systems to monitor grant spending and revenue plans, and develop recommendations for revision as appropriate. Identifies budget deviations and advise upper and mid-level management on spending strategies to execute all funds.
Review of daily BHD grant financial requests, employing cost-benefit analysis, assessing program trade-offs, and reviewing funding constraints. Ensures proper charging of accounts, charging consistency, and develops grant tracking and monitoring mechanisms. Performs journal entries, as necessary.
Contributes and assists in maintaining all division financial policy and procedures current; and is the subject matter authority on the division’s procedures, policies, and operations.
Coordinate, review and tracking of all grant activities ensuring the Division is on track and in compliance with grant objectives and funder expectations; including: analyzing and evaluating grant performance to ensure budgetary milestones and goals are met; tracking multiple revenue sources and make corrections where necessary as well as monitoring and analyzing revenue projections; designs the appropriate tracking mechanisms to ensure proper tracking of grant funding, and ease of reporting.
Provides professional advice in writing grants, and coordinates execution for CSB and BHD priorities including Federal, State, and supplemental service needs.
Invoice grantors, and monitor review
Complete grant financial reporting
Coordinate and facilitate BHD procurement operations, and contract management as they relate to grants management.
Initiates, and implements quick quote processes, where applicable to ensure competitive purchasing practices.
Completes procure to pay division processes – This includes initiating requisitions, and purchase orders; as well as participating in the contractual selection processes (RFP, ITBs, etc.)
Liaises with purchasing to ensure sole source justifications, exempt purchases, and contractual authorities are current and in force prior to the purchase of goods and/or services – this includes ensuring proper documentation for all contracts, including the Certificate of Liability Insurance, W-9, internal supplier forms, and contractual source documentation. The employee acts in the capacity of subject matter authority on procurement operations.
Monitors contract performance including interfacing with vendors and resolving issues that arise – This includes entering requisition requests to the New Contract Worksheet that is managed by the Purchasing division and managing the process for BHD through to the award of a contract
Effectively liaise with program management to manage vendor relationships and inquiries. Ensuring the development and enforcement of appropriate policies and procedures.
Liaise with contract managers, quality assurance management, and Division leadership to monitor and evaluation the implementation of Behavioral Health Services Contracts – this includes performing monitoring visits, analyzing financials, and evaluating contractual scope compliance.
Finance Specialist Qualifications:
At least a bachelor’s degree (with business/finance/accounting background), or 5 years of experience in finance/contract management.
What we offer:
401K retirement plan
Medical and dental benefits for qualifying professionals
Flex spending account
Credit Union Membership
Voluntary Supplemental Insurance
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”