Administrative Assistant
Administrative / Office
McLean Direct Hire Sep 26, 2023
Employment Enterprises, Inc. is currently working with a commercial real estate brokerage company in McLean that operates primarily in the DMV. We are searching for a professional Administrative Assistant to work directly alongside one of the owners of the company and assist with administrative, marketing, and other tasks. Any real estate experience is preferred.

The company acknowledges the distinctive needs and situations potential employees might have due to their personal and family circumstances. As a small company, they are able to accommodate a flexible work schedule that allows team members to adjust their hours to better align with personal and/or family commitments – whether on a temporary or permanent basis. Additionally, their flex time policy allows employees to manage work-life issues. This company’s work environment is tailored to a modern lifestyle.

This position is 95% remote with only a 5% in-person component. The in-person requirement in the DMV might involve picking up or dropping off materials, providing access to a property, or attending an important client meeting or a company gathering.

The responsibilities and tasks outlined below are indicative of the requirements for the Administrative Assistant position:

Administrative Responsibilities:
  • Responding to telephone messages, meeting requests, and emails.
  • Scheduling meetings, tours, conference calls, various business services, events, etc.
  • Email and telephone communication/interaction with other professionals both inside and outside the company.
  • Registering for courses and events, updating subscriptions, etc.
  • Maintaining electronic documents and records in an organized filing system.
  • Photocopying documents and scanning.
  • Digitizing business cards, new contacts, etc.
  • Managing follow-up and tickler systems.
  • Maintaining a critical dates list.
  • Ordering office equipment and supplies.
  • Coordinating couriers and hand deliveries.

Marketing Responsibilities:
  • Hardcopy mailing of personalized letters or marketing materials to clients or business prospects.
  • Emailing press releases to media sources.
  • Database management in Excel, Outlook, or Constant Contact.
  • Conducting Internet research for information/data on properties, business prospects, targeted companies, etc.
  • Coordinating, scheduling, and sending Constant Contact email marketing.
  • Assisting with assembling marketing materials for marketing flyers and brochures.
  • Coordinating the preparation of marketing flyers and brochures with third-party professionals.
  • Posting content on the company’s social media pages.
  • Inputting information into various online commercial real estate databases.
  • Updating the company’s website.

Other Responsibilities:
  • Preparing expense reimbursements.
  • Light bookkeeping and maintaining a check register.
  • Preparing simple schedules in Excel.

Administrative Assistant Qualifications:
  • High School or GED equivalent
  • At least several years of clerical experience or working in an office environment.
  • A professional with excellent verbal and written communication skills.
  • Must have good organizational skills.
  • A motivated self-starter who can work independently.
  • A quicker learner is required for this position.
  • Proficient with MS Office (Word, Excel and Outlook) and Adobe Acrobat Pro.
  • Proficiency with Microsoft 365 a plus.
  • Experience with Constant Contact or similar email platform a bonus.
  • You must be located geographically near a FedEx or UPS office or dropbox.

Hourly pay range $25.00-$28.00
What we offer:
  • 401K retirement plan
  • Medical and dental benefits for qualifying professionals
  • Flex spending account
  • Voluntary Supplemental Insurance

“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”