Employment Enterprises, Inc. is a full-service strategic workforce solutions and talent management company that conducts business in all 50 states, Puerto Rico, and Canada. We offer HR outsourcing, payrolling services, and recruitment services, among other programs, through our subsidiaries. We are currently hiring for a Receptionist/HR Assistant to join our team. The Receptionist/HR Assistant will be responsible for overall office presentation and activities, including but not exclusively, the reception area, mail, and common areas. This is a part-time position is in Manassas, VA and pays $18-$20 per hour.
Receptionist/HR Assistant Responsibilities:
- Manage and maintain the appearance of the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
- Coordinate overall administrative activities for the Office to include training of front desk operations to potential interns or in-house temporaries.
- Responsible for the smooth and seamless onboarding of new internal employees to include, desk supplies, business cards, name plates, and phone lists.
- Order business cards for existing employees.
- Greet visitors and determine whether they should be given access to specific individuals.
- Ensure copiers have adequate paper and sufficient ink available. Oversee copier vendor relationship.
- Supervise the maintenance of office equipment, including copier, fax machine, refrigerator, dishwasher, etc.
- Purchase office supplies, equipment, and furniture through Amazon Prime Corporate account and Staples delivery.
- Assist with companywide monthly meetings and Sr. Manager meetings on-site and off-site. Prepping the conference room, and calendar invites.
- Ensure mail is stamped and sent out daily.
- Handle the company invoices and submit, in a timely manner, to Accounts Payable electronically with appropriate documentation for payment or reconciliation of charges.
- Handle reconciliation of President’s credit card charges by submitting documentation through Concur.
- Open, sort and distribute the incoming correspondence, including faxes and email.
- Ensure sufficient postage and supplies are available for periodic mass mailings such as W-2’s and 1099’s.
- Schedule the removal of recycled materials.
- Respond to employment verifications for subsidiary companies within 48 hours of the request.
- Assist in processing new background and drug screening requests and update report when results are received, as requested.
Receptionist/HR Assistant Qualifications:
- High School diploma or equivalent and three years of administrative experience.
- Intermediate proficiency in Microsoft Office
- Strong attention to detail
- Possess excellent verbal and written communication skills
- Ability to communicate with senior management effectively
- Self-motivated, with the ability to multi-task, and ability to work in a dynamic, fast-paced environment
What we offer:
- Tutorial training and skill testing before placement
- 401K retirement plan
- Medical and dental benefits offered for employees on long term active assignments
- Flex spending account
- Credit Union Membership
- Pet Insurance
- Working Advantage Employee Discount Program
- Voluntary Supplemental Insurance
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”
Employment Enterprises, Inc is the parent company of Temporary Solutions, Inc. Temporary Solutions is a workforce solutions company based out of 10550 Linden Lake Plaza, Suite 200, Manassas, VA 20109. You can reach our recruiters about this job and more at 703-361-2220 or email recruiters@eeihr.com.
