Program Administrative Coordinator Administrative / Office
Woodbridge , VA Contract Oct 15, 2024
Employment Enterprises, Inc is supporting one of the largest counties in Virginia. We are seeking a Program Administrative Coordinator to perform a variety of administrative and programmatic tasks, providing essential support to the Community Safety Office and ensuring smooth operations across key projects and initiatives. The role will involve coordination, planning, stakeholder engagement, and logistical support for neighborhood-level programming, as well as the execution of various administrative tasks. This is a part time, hybrid position in Woodbridge, VA paying $24 per hour.
Administrative Assistant Responsibilities
Manage office email correspondence, calendar, and scheduling for internal and external meetings.
Support program managers and staff with administrative tasks, including note-taking, maintenance of program-specific folders, and managing file systems.
Assist in light research tasks, including spreadsheet creation, data entry, and file management.
Coordinate logistics for program-related events, including reserving conference rooms and ensuring all materials (e.g., agendas, folders) are prepared.
Order and purchase necessary supplies, reserve vehicles, and coordinate travel arrangements for program staff.
Organize event setup and breakdown for community events, working closely with programming leads to ensure seamless operations.
Assist with neighborhood-level outreach and engagement, including distributing informational flyers, collecting surveys, and attending meetings to ensure residents are informed.
Travel to various community events, providing on-site support to program leads.
Manage communications and coordination with key stakeholders, including scheduling meetings and following up on email correspondence.
Maintain accurate records of meetings and engagements with external partners.
Maintain and organize office records, files, and databases to ensure easy retrieval of documents related to CVI programming, 311 system development, and community outreach efforts.
Support light data entry tasks, including assisting with developing spreadsheets and minor data-related projects.
Administrative Assistant Qualifications
A minimum of a high school diploma or GED is required. An associate’s or bachelor’s degree in a related field is preferred.
Strong organizational and time management skills with the ability to handle multiple priorities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong communication and interpersonal skills.
Ability to work independently and collaboratively within a team.
Flexibility and adaptability in a fast-paced environment.
Willingness to travel locally and participate in community outreach events.
Prior experience in administrative coordination, event planning, or program support preferred.
Experience working with community safety initiatives or public engagement is a plus.
Familiarity with community-based violence intervention programs and/or public safety initiatives.
Experience working in or with local government agencies.
Basic understanding of data collection and program evaluation.
What we offer:
401K retirement plan
Flex spending account
Fixed Indemnity Health Benefits
Credit Union Membership
Pet Insurance
Worker Advantage discount program membership
Voluntary Supplemental Insurance
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”
Employment Enterprises, Inc is the parent company of Temporary Solutions, Inc. Temporary Solutions is a workforce solutions company based out of 10550 Linden Lake Plaza, Suite 200, Manassas, VA 20109. You can reach our recruiters about this job and more at 703-361-2220 or email recruiters@eeihr.com.
