Employment Enterprises, Inc is supporting a client with a government entity that provides municipal services near the nation's capital. We are seeking an Executive Assistant to assists city management in improving the efficiency and effectiveness of agency operations through executive administrative support and department functional support. This role serves as the first point of contact for visitors to the office, members of the public, staff from other City departments, and appointed and elected officials. This position is in-person in Alexandria, VA and pays $30 per hour/per year.
Executive Assistant Responsibilities
High-level administrative and office management duties for senior leadership, which includes complex assignments and the ability to handle sensitive information.
A fast-paced environment, workflows change and move rapidly, requiring quick adaptation to new circumstances and prioritizing multiple daily tasks and deadlines.
Executive calendar management and coordination, setting meetings and appointments to balance daily accomplishments and long-term success.
Efficient time management of the senior leadership team office hours to meet deadlines and complete tasks.
Ensure that senior leadership is prepared for all events by providing logistical and scheduling support while leading the development and accuracy of briefing material, talking points, etc.
Tactfully exercise discretion and confidentiality when working with sensitive information and situations.
Execute meeting coordination and preparation to ensure efficiency and productivity.
Maintain organization and tracking of multiple projects at a time and provide project status updates as required.
Provide document preparation and clerical duties for executive files.
Prepare presentations and other materials for meetings
Department functional support duties include invoice payments, account reconciliation, and inventory control.
Develop and maintain a strong working knowledge of local government operations and core departmental functions and procedures
Leverage and integrate tech-forward systems to enhance document management and other departmental functions.
Partner with fellow Office staff to evaluate the efficiency and effectiveness of office operations and provide recommendations to increase productivity and coordination.
Coordinate with internal and external stakeholders to track ongoing projects and their status, track and mitigate administrative based issues proactively, while serving as the organizational liaison on behalf of senior leadership.
Provide front-desk coverage by managing a multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
Plan, organize, and execute special events hosted by the organization.
Create, proofread, edit, and format a variety of documents, spreadsheets, reports, and presentations, as well as direct the dissemination of internal and external communications with accuracy.
Manages and implements special projects and various requests, including research and compiling and analyzing data, prepares reports and presentations of analysis and findings.
Review meeting notes and comments, communicating appropriate follow-up actions, and tracking responses/resolutions.
Attend meetings as requested by, or on behalf of, senior leadership, communicate appropriate follow-up actions to staff, and ensure timeliness of responses/resolutions.
Executive Assistant Qualifications
Four-Year College Degree or professional work experience equivalent.
Considerable experience in a position involving public administration, program planning and evaluation; and supporting executive and/or senior leadership, and other program/departmental needs; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
The ideal candidate should possess a mastery of the Microsoft Office Suite and related office technology.
The candidate should be a Virginia Notary Public or be eligible to obtain a Virginia Notary Public commission.
The successful candidate will be someone that possesses excellent organization and communication skills, has demonstrated confidentiality integrity, and is able to keep up with the demands of the executive office.
The successful candidate should possess the drive, initiative and follow through in the context of implementation.
A person who can prepare and edit critical documents will do well in this role.
What we offer:
401K retirement plan
Medical and dental benefits for qualifying professionals or Fixed Indemnity Health Benefits
Flex spending account
Credit Union Membership
Pet Insurance
Worker Advantage discount program membership
Voluntary Supplemental Insurance
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”
Employment Enterprises, Inc is the parent company of Temporary Solutions, Inc. Temporary Solutions is a workforce solutions company based out of 10550 Linden Lake Plaza, Suite 200, Manassas, VA 20109. You can reach our recruiters about this job and more at 703-361-2220 or email recruiters@eeihr.com.
