Employment Enterprises, Inc. is supporting a real estate property management company that is a leader in managing commercial and residential properties throughout the Northern Virginia region. With several dozen properties through which they provide exceptional service to their residents and commercial tenants, they view their services as a mission to support local communities. They operate with long-term focus through consistent improvements, which extends to their employees. Offering an enjoyable, challenging atmosphere that emphasizes opportunities for personal growth and development. They are seeking an Executive Assistant who will provide direct support to the owner in all organizational matters, serving as an extension of the Executive team. This is an onsite position based in Vienna, VA with a targeted salary of $100,000-$120,000 annually.
Executive Assistant Responsibilities:
Corporate:

• Schedule and organize meetings, make travel arrangements, and assist the CEO in the management of his schedule and calendar.
• Monitor emails and answer phone.  Take messages or field/answer all routine and non-routine questions including calls from politicians and non-profit organizations.
• Open, sort, and distribute incoming correspondence, submissions, reports including faxes and determine priority level.
• Take notes, file and retrieve corporate documents, records, and reports.
• Track political and other contributions/donations.
• Handle confidential and non-routine information.
• Prepare agendas and plans, coordinating catering for luncheons, for committee, board, and other meetings.
• Prepare Board member packages and attend meetings to record minutes.
• Handle phone inquiries from investors and respond as instructed by the CEO/President.
• Assist with the quarterly investor reports and distribution checks mailing.
• Serve as notary for various company related businesses.
• Track and maintain Company vehicles and keep registrations up to date insurance, inspections, etc.
• Assist with Partnership modifications, revise terms of partnership agreements and work with legal to finalize.
• Provide administrative support, coordinate and assist legal with litigation preparation.
• Support administrative needs for the Executive Team and other departments as needed.
• Other duties as assigned.

• Arrange travel plans, flights, maintain spreadsheet with flight hours for auditors and arrange transport at destination.
• Coordinate travel arrangements for guests from airport to villa and assistance through immigration and customs.

Household Management:

• Pay household accounts utilizing QuickBooks, approve timesheets, monitor personal household bank accounts and reconcile company credit card use for household.
• Coordinate services and contracts for household.

Family Office:

• Assist, coordinate and complete administrative duties for owner’s family members.
• Other tasks and projects as assigned.

• Manage local residence, maintain inventory of appliances, linens, kitchen/dining ware, garden equipment, golf carts and ensure all is in working order.
• Manage household staff, handle requests, attendance, performance, bonuses, uniforms, grievances and other tasks as needed.
• Liaise and orchestrate with Residence Management company regarding staff issues, reconcile Management Company monthly bills and approve payments up to spending limit as needed.
• Work with Residence Management for guest experience.
• Maintain rental calendar and work with Residence Management Reservations teams for reservations.
• Liaise and orchestrate with ground management, landscaping, building contractor, maintenance staff.
• Coordinate purchases to be taken to Jamaica on company charter.
• Act as a manager and liaison for special projects relating to residences in Virginia and Jamaica.

Executive Assistant Qualifications:

• Minimum of 15+ years’ experience in supporting a senior executive.
• Monthly international travel with one to two weeks’ notice will eventually be required.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations.  Position continually requires demonstrated poise, tact, diplomacy, intuitive good judgment and discretion.
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Excellent written and verbal communication skills.
• Must be able to interact and communicate with individuals at all levels of the organization and external high-profile individuals.
• Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Must have working knowledge of Microsoft Office suite, QuickBooks, timekeeping system and computers.
• This position requires onsite presence five days a week.

Skills and Requirements:

• Excellent managerial skills in working with and through others to complete tasks, projects and assignments.
• Excellent customer service and interpersonal skills with the ability to relate to others and all levels of management.
• Sensitivity to confidential matters is required.
• Ability to work independently and prioritize effectively in a fast-paced environment with a strong sense of urgency.
• Capability to read, write, comprehend, and converse in English.
• Ability to use general office equipment, such as telephone, fax machine, printer, and copier.
• Strong organizational and time-management skills and ability to act with limited supervision.
• Must comply with all safety requirements.

• Ability to lift, push, and occasionally pull up to 10 pounds.
• Ability to walk around the property when needed for up to 5 miles.
• Must be able to sit, stand, reach, bend, and stoop for extended periods of time.
• Talking and expressing or exchanging ideas through spoken words and conveying clear instructions to others accurately.
• Ability to read and understand information and ideas presented in writing.
• Ability to receive detailed information through oral communication.
• Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct.
• Ability to tolerate stressful situations.
• Ability to work under minimal to moderate supervision.
• Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules.
• Ability to concentrate on a task over a period of time without being distracted. 
• The job duties for this position may not be limited to those outlined in this job description, and management reserves the right to modify or change these duties at any time to meet the needs of the business.

What They Offer:

• Health and Dental insurance
• Flexible Spending Program
• 401k
• Short Term and Long-Term disability
• Employee Assistance Program
• Tuition Reimbursement
• Paid Time Off
• Holidays
• Housing Discount for those living and working within
• Paid Volunteer Days
• Bereavement Leave

“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”

Employment Enterprises, Inc is the parent company of Temporary Solutions, Inc. Temporary Solutions is a workforce solutions company based out of 10550 Linden Lake Plaza, Suite 200, Manassas, VA 20109.

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