Employment Enterprises, Inc is supporting an award-winning, woman-owned national commercial contractor specializing in tenant interiors, retail, restaurants, and building renovations (capital expenditure). We are seeking an Executive Assistant to support Executive(s) by managing daily calendars, activities and commitments. This individual will ensure agenda planning and communication, reporting and follow-through and special projects. This is an onsite position in Alexandria, Virginia and pays $100,000-$110,000 per year.
Executive Assistant Responsibilities
- Coordinate and manage scheduling of calendars for Executives to include scheduling meetings, appointments, speaking engagements, and travel.
- Ensure the utmost confidentiality in all matters.
- Coordinate with directors/office leaders for reporting activities and general administrative affairs.
- Prepare for Board Meetings and Board Books.
- Serves as a back-up to facilities team in office operations and management.
- Organize and prepare and schedule meetings, including gathering documents and attending to logistics of meetings.
- Answer and respond to phone calls, communicate messages and information to executives.
- Coordinate travel arrangements.
- Assist in external events.
- Maintain various documents for executives.
- Provides coordination, monitoring and communication of projects and programs as it pertains to the Executives.
- Complete all reporting activities accurately and on-time.
- Create a record keeping system to be used over multigeneration period.
- Determine priority of matters for the Executives and handle matters as appropriate.
- Responsible for administrative tasks including printing, mail, email, etc.
- Prepare, reconcile and submit expense reports.
- Assist Executives in the development of presentations and spreadsheets for internal and external audiences.
- Assist in coordination and logistics of Company and team member events.
- Assist department heads with Executives’ approval as needed.
Executive Assistant Qualifications
- Bachelor’s degree preferred or 4 years of related work experience.
- A minimum of 3 years of administrative experience.
- Detail oriented, self-starter with prior experience supporting senior leadership / executive roles.
- Exhibits sound judgment and the ability to prioritize and make decisions.
- Energetic and eager to tackle the daily activities.
- Resourceful with a “can do” attitude.
- Ability to manage up and serve as the “gate keeper” for executives.
- Excellent attention to detail.
- Excellent communications skills, both written and verbal and is comfortable communicating with high-level executives.
- Ability to manage tasks with good follow-through.
- Superior time management skills.
- Excellent skills utilizing MS Office, with a focus on PowerPoint and Excel.
What we offer:
- Health Insurance
- Dental and Vision Insurance
- 401K Retirement Plan
- Paid Time Off (PTO)
- Health Saving Account (HAS)
- Flex Spending Account (FSA)
- Employee Assistance Plan (EAP)
- Life Insurance
- Short-Term and Long-Term Disability Insurance
- Maternity Disability Leave
- Parental & Family Caregiver Leave
- Travel Assistance
- Tuition Rewards
- Medicare Concierge Service
- Professional Development Opportunities including Tuition Assistance
- Bereavement Leave
- Team Member Referral Bonus
- Additional Mental Health Resources
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”
Employment Enterprises, Inc is the parent company of Temporary Solutions, Inc. Temporary Solutions is a workforce solutions company based out of 10550 Linden Lake Plaza, Suite 200, Manassas, VA 20109. You can reach our recruiters about this job and more at 703-361-2220 or email recruiters@eeihr.com.
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