Employment Enterprises, Inc. is working with a boutique CPA firm that has been in business for several decades. We are searching for an Administrative Specialist to work closely with the tax department and will perform various administrative duties to ensure the firm’s day-to-day operations. This position is onsite in Fairfax, Virginia and pays $56,000-$60,000 per year.
Administrative Specialist Responsibilities:
Responsible for assembling and processing a wide variety of basic and complex tax returns, electronically and mail.
Track client documents and tax returns using various firm and third-party software; SafeSend One, CCH Access Workflow and Document.
Perform secure document scanning using third-party software, SurePrep.
Prepare and distribute engagement letters, tax organizers, and correspondence via mail and/or electronically to clients and government agencies.
Access the firm’s portal system (Add/remove users, and download client documents).
Monitor, respond to, and track emails within various subfolders of the Clients Services’ email box.
Perform basic administrative duties such as filing – paper and electronic, basic scanning, photocopying, metering mail, e-faxing, answering phones, restocking copiers, inventory and restocking kitchen and workroom supplies.
Support of other Client Services team / Operations members and activities: receptionist relief, vacation coverage, shipping and marketing/firm networking events.
Assist with the electronic delivery of tax returns.
Facilities and vendors point-of-contact.
Assist with special projects as needed.
Administrative Specialist Qualifications:
Experienced Administrative professional with CPA firm experience preferred or a minimum of 2 years’ experience in an administrative role.
Possesses basic knowledge of tax returns and processing requirements.
Technology savvy (proficient Microsoft Office skills; experience with Adobe and mail merge; experience with project tracking software preferred).
Highly organized and strong attention to detail.
Experience working in a fast pace, dead-driven environment.
Strong written and verbal communication skills.
Ability to multi-task and solve problems.
Able to lift 25 pounds (i.e. paper boxes).
Able to work independently with little to no supervision.
Enjoy working in a team environment.
Projects a calm and professional demeanor.
Possesses strong work ethics.
Ability to work overtime hours and weekends during heavy deadline seasons (Feb - April, Sept - Oct).
Benefits:
Medical, Dental & Vision Insurance Options.
Health Savings Account (H.S.A) and Flex Spending Accounts (F.S.A.).
Life Insurance, AD&D and STD – 100% Covered.
Short & Long Term Disability Insurance.
Employee Assistance Program.
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”
Employment Enterprises, Inc is the parent company of Temporary Solutions, Inc. Temporary Solutions is a workforce solutions company based out of 10550 Linden Lake Plaza, Suite 200, Manassas, VA 20109. You can reach our recruiters about this job and more at 703-361-2220 or email recruiters@eeihr.com.
