Employment Enterprises Inc. is supporting one of the leading providers of transportation services in the DC Metropolitan area. We are searching for an Accounts Payable Specialist to be responsible for managing and processing vendor invoices, travel expenses, and related financial data with accuracy and compliance, while collaborating across departments to ensure timely payments, maintain vendor records, support audits, and continuous improvement initiatives using ERP systems and strong analytical skills. This position is onsite Alexandria, Virginia and pays $42.09 per hour.
Accounts Payable SpecialistResponsibilities:
Reviewing invoices and supporting documentation for accuracy and completeness, as well as processing invoices for payments
Reviewing invoices and supporting documentation to determine and/or derive the period of performance related to the services provided and input by keying the period of performance date on the respective voucher header
Review the inputted invoice/service period of performance to accurately identify and properly categorize the invoice accruals in the proper month and fiscal year
Review the month end and year end accruals to ensure accuracy and reasonability while eliminating any double counting of accrual activity
Analyze discrepancies, issues and/or errors to assist in determining the root cause for correction
Accounts Payable ledger/subledger account(s) review, reconciliation and reclass activity
Maintain and update vendor master data
Assist in vendor onboarding and ensure proper documentation is collected
Validate vendor information against official sources and required documentation
Ensure compliance with corporate data governance policies and fraud prevention protocols
Perform additional accounts payable related tasks required to support the needs of the Authority
Collaborate with Procurement and Accounting teams to resolve data issues
Conduct regular data cleansing and validation activities
Support internal audits and provide documentation as needed
Responding to internal and external inquiries related to vendor data
Participate in system migrations and master data projects
Support travel program and solution
Manage and process travel-related cash advance requests, ensuring accuracy and compliance with company policies
Ensure adherence to company travel policies and local regulations
Provide training and support to employees on travel booking tools and expense reporting systems
Respond to employee inquiries regarding policy, expense report submission, and other concerns within a reasonable timeframe
Work closely with finance and accounting teams to ensure timely processing of expenses and resolve any discrepancies or issues
Perform expense report audits to ensure compliance with corporate policy
Participate in and drive continuous improvement projects/initiatives
Use analytics to determine behavioral trends, potential misuse, and compliance to policy
Assist with reconciliations and assist with researching variances/discrepancies
Accounts Payable Specialist Qualifications:
Experience with processing payables using large ERP/Accounting modules/systems within large organizations
Preferable experience with PeopleSoft Financials, Oracle Fusion and/or other Tier 1 ERP payables solutions
Preferable working knowledge and experience with all areas within accounting
Experience in 1099 and 1042 tax reporting
Possessing strong technology skills as well as foundational skills in Internal Controls
Good comprehensive knowledge of US GAAP and preferably GASB standards
Four (4) years minimum of accounting experience
Skilled in understanding Accounts Payables internal controls
Skilled at establishing and maintaining effective working relationships and dealing in a customer-oriented, business-like and professional manner with whom interface is required
Skilled in the use of Microsoft products including advanced Excel skills, Access, Word and PowerPoint
Skilled at documenting accounting related policies and procedures
Strong written communication skills desired
What we offer:
401K retirement plan
Medical and dental benefits for qualifying professionals or Fixed Indemnity Health Benefits
Sick Leave available where mandated by law
Flex spending account
Credit Union Membership
Pet Insurance
Worker Advantage discount program membership
Voluntary Supplemental Insurance
“Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.”
Employment Enterprises, Inc is the parent company of Temporary Solutions, Inc. Temporary Solutions is a workforce solutions company based out of 10550 Linden Lake Plaza, Suite 200, Manassas, VA 20109. You can reach our recruiters about this job and more at 703-361-2220 or email recruiters@eeihr.com.
